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Fleet Management Software

Fleet and Workshop Management Software

Manage vehicles, workshops, drivers, defects and compliance in one connected system

Simplifi’s Fleet and Workshop Management Software helps organisations manage fleet operations, workshop activity, driver compliance, vehicle safety and maintenance records from one central platform.

Designed for organisations with in-house workshops, outsourced maintenance providers or mixed maintenance arrangements, Simplifi gives your team clearer visibility of vehicles, servicing, inspections, defects, documents, fuel cards, fines, licence checks and fleet compliance performance.

From daily walkaround checks and workshop jobs to DVLA data, DVSA compliance dashboards and mobile defect reporting, Simplifi provides a connected solution for managing fleet and workshop operations more efficiently.

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Fleet asset management

Workshop and maintenance management

Mobile driver app and walkaround checks

Driver licence checks and DVLA integrations

DVSA compliance dashboard and reporting

Fleet, workshop and compliance management in one system

Fleet management often involves working across multiple systems, spreadsheets, emails and paper records. Vehicle information may sit in one place, workshop jobs in another, driver records somewhere else, and compliance evidence across separate files or folders.

Simplifi brings these processes together in one easy-to-use platform, helping fleet teams manage vehicles, drivers, workshops, maintenance activity and compliance records more efficiently.

The system supports key areas of fleet and workshop management, including:

Fleet asset management

Workshop and maintenance operations

In-house and outsourced servicing

Planned maintenance and inspection records

Mobile daily walkaround checks

Damage, defect and incident reporting

Driver licence checking

Vehicle and driver compliance records

DVLA data integrations

DVSA Earned Recognition KPI monitoring

Fuel card management

Fines and infringement management

Document management

Safety management

Pool car booking

Whether you manage a small operational fleet or a large, multi-site vehicle operation, Simplifi helps you maintain better control, improve visibility and support safer, more compliant fleet operations.

Manage all fleet assets in one central platform

Simplifi gives your team a central place to manage fleet assets and the operational records linked to them.

Keep track of vehicle details, service history, inspections, defects, documents, safety records and compliance requirements through one connected system. This helps reduce duplication, improve record accuracy and give your team a clearer view of each vehicle’s status.

By bringing asset, maintenance and compliance information together, Simplifi helps fleet managers make better-informed decisions and maintain more consistent control across the full vehicle lifecycle.

Manage workshop and maintenance activity more efficiently

Simplifi supports both internal workshop management and externally managed maintenance.

Whether servicing is carried out by your own technicians, third-party providers or a combination of both, the system helps you record, monitor and manage workshop activity in a consistent way.

Use Simplifi to manage:

Planned maintenance

Servicing schedules

Inspection reports

Workshop jobs

Defect resolution

Maintenance history

Supporting documents and evidence

This gives fleet and workshop teams better visibility of work in progress, completed maintenance and outstanding actions, helping vehicles stay roadworthy, compliant and available for use.

Support drivers with a mobile fleet management app

Simplifi includes a dedicated mobile app that helps drivers and operational teams complete key fleet tasks in real time.

Using the app, drivers can:

Complete daily walkaround checks

Report vehicle defects

Record damage and incidents

Upload photos and videos

Navigate to operating centres or workshops

Complete servicing and inspection activity

This gives organisations a faster, more reliable way to capture information from the field. It also reduces reliance on paper forms and helps fleet teams respond more quickly to issues that affect vehicle safety, compliance or availability.

Capture damage, defects and incidents as they happen

Fast reporting is essential for fleet safety, compliance and vehicle uptime. Simplifi makes it easier for drivers and operational teams to record damage, defects and incidents as soon as they are identified.

Issues can be logged directly in the system, with supporting photos and videos added where needed. This creates a clear audit trail and helps maintenance teams assess, prioritise and resolve problems more efficiently.

By improving visibility of defects and damage, Simplifi helps organisations reduce risk, speed up response times and keep vehicles safer and more compliant.

Support driver and vehicle compliance with DVLA data integrations

Simplifi supports driver and vehicle compliance by connecting key fleet records with DVLA data integrations.

This helps teams access more accurate information to support:

Driver compliance checks

Vehicle compliance records

Licence checking

Record validation

Ongoing monitoring

By bringing DVLA data into day-to-day fleet management, Simplifi helps reduce manual administration and gives organisations greater confidence in the accuracy of important compliance records.

Monitor DVSA Earned Recognition KPIs more clearly

Simplifi helps organisations monitor key fleet compliance measures that support DVSA Earned Recognition processes.

The platform includes a clear DVSA compliance dashboard that brings important KPI data into one place, giving managers better visibility of fleet performance, standards and potential areas of risk.

Use the dashboard to:

Monitor key fleet compliance KPIs

Review driver and vehicle standards

Identify areas requiring attention

Support internal reviews and management reporting

Strengthen oversight of compliance activity

Maintain clearer evidence for audit and review

For organisations focused on safe, efficient and compliant fleet operations, the DVSA dashboard provides a practical way to monitor performance and respond to issues before they become larger compliance risks.

Manage fuel card records and improve cost visibility

Simplifi includes a fuel card management module to help organisations maintain better control over fuel-related records and administration.

By managing fuel card information within the wider fleet platform, your team can keep fuel activity connected to vehicle, driver and operational records. This supports better oversight, easier reporting and a more joined-up view of fleet operating costs.

Track fines, infringements and follow-up actions

Simplifi includes a dedicated fines module to help organisations manage fleet-related penalties and follow-up actions.

Use the system to record and monitor issues such as:

Speeding offences

Bus lane infringements

Parking penalties

Other fleet-related fines or notices

Keeping these records in one central system helps improve accountability, reduce the risk of missed actions and maintain a clear audit trail for internal reporting and compliance purposes.

Keep fleet documents and safety records organised

Simplifi includes document management and safety management modules to help organisations maintain better control of important operational and compliance records.

Use the platform to store and manage:

Vehicle documents

Maintenance records

Inspection reports

Safety documentation

Driver records

Supporting compliance evidence

Having these records accessible within the wider fleet management system helps improve traceability, reduce duplication and support more consistent processes across your organisation.

Make pool car booking easier to manage

Simplifi’s pool car booking module helps organisations manage shared vehicle use more effectively.

By bringing bookings into the same platform as vehicle, driver and compliance records, your team can improve availability tracking, reduce confusion and manage shared vehicle allocation more efficiently.

This is especially useful for organisations that operate pool vehicles across multiple teams, departments or sites.

Built for operational fleets, workshops and compliance-focused teams

Simplifi is designed for organisations that need a more connected way to manage vehicles, workshop activity, drivers and compliance.

The platform is suitable for organisations with:

In-house workshops

Outsourced maintenance providers

Mixed maintenance models

Large operational fleets

Multi-site transport operations

Shared or pool vehicle requirements

High compliance and audit expectations

Whether your fleet is managed centrally or across several sites, Simplifi provides the visibility and control needed to manage day-to-day operations more effectively.

Key features of Simplifi Fleet and Workshop Management Software

Fleet asset management

Manage vehicle and asset records in one central system, with clear visibility of maintenance, safety and compliance information.

Workshop management

Track workshop jobs, maintenance activity and servicing records whether work is completed internally, externally or through a mixed model.

Mobile driver app

Enable drivers to complete walkaround checks, report defects, upload photos and videos, and complete key fleet tasks while on the move.

Damage and defect reporting

Capture damage, defects and incidents quickly with supporting evidence and a clear audit trail.

Fuel card management

Manage fuel card records within the wider fleet platform to support better oversight and administration.

Fines management

Track speeding fines, bus lane infringements, parking penalties and other fleet-related notices through a dedicated module.

Driver licence checks

Support ongoing driver compliance and monitoring through connected licence checking processes.

DVLA data integrations

Use DVLA data connections to support more accurate driver and vehicle records.

Document management

Store vehicle documents, maintenance records, inspection reports and supporting evidence securely in one place.

Safety management

Support safety-related processes, reporting and record keeping through a dedicated safety management module.

Pool car booking

Manage shared vehicles and bookings through a connected pool car booking module.

DVSA compliance dashboard

Monitor key DVSA compliance KPIs through a clear dashboard designed to support fleet oversight and Earned Recognition processes.

Why choose Simplifi for fleet and workshop management?

Organisations choose Simplifi because it helps bring fleet, workshop and compliance processes into one connected platform.

With Simplifi, your team can:

Manage vehicles, drivers and workshops in one system

Reduce reliance on spreadsheets, paper forms and disconnected records

Improve visibility of maintenance, defects and inspections

Support drivers with mobile-first reporting tools

Strengthen driver and vehicle compliance processes

Monitor DVSA Earned Recognition KPIs more clearly

Manage fuel cards, fines, documents and pool cars from one platform

Improve operational control across single-site or multi-site fleets

Simplifi gives fleet managers, workshop teams and operational leaders the tools they need to manage safer, more efficient and more compliant fleet operations.

Frequently asked questions

What is fleet and workshop management software?

Fleet and workshop management software helps organisations manage vehicles, maintenance operations, drivers, inspections, defects, documents, safety records and compliance activity through one connected platform.

It gives fleet and workshop teams a central place to manage day-to-day operations and maintain clearer records across the full vehicle lifecycle.

Can Simplifi manage both in-house and outsourced workshop maintenance?

Yes. Simplifi is designed to support in-house workshops, outsourced maintenance providers and mixed maintenance models.

The system helps you track servicing, inspections, workshop jobs, defect resolution, maintenance history and supporting documentation, regardless of where the work is completed.

Does Simplifi include a mobile app for drivers?

Yes. Simplifi includes a dedicated mobile app that allows drivers to complete daily walkaround checks, report damage, log defects and incidents, upload photos and videos, navigate to workshops or operating centres, and complete servicing or inspection activity.

Can Simplifi help with DVSA Earned Recognition?

Yes. Simplifi helps organisations monitor key fleet compliance KPIs that support DVSA Earned Recognition processes.

The system includes a DVSA compliance dashboard to help managers review performance, identify areas requiring attention and maintain clearer oversight of driver and vehicle standards.

Does Simplifi connect to DVLA data?

Yes. Simplifi supports DVLA data integrations for vehicle and driver information, helping organisations improve the accuracy of key fleet compliance records and reduce manual checking.

Can Simplifi manage fines and fuel cards?

Yes. Simplifi includes modules for fuel card management and fines management.

This allows organisations to manage fuel card records, speeding offences, bus lane infringements, parking penalties and other fleet-related notices within the wider fleet management platform.

Is Simplifi suitable for multi-site fleet operations?

Yes. Simplifi is suitable for organisations managing vehicles, drivers, workshops and compliance activity across multiple sites.

The platform provides a central view of fleet information, helping teams maintain consistency, visibility and control across different locations.

Take control of fleet, workshop and compliance management

Simplifi helps organisations manage fleet operations, workshop services, driver activity, vehicle safety and compliance requirements through one connected platform.

From vehicle records, inspections and defect reporting to licence checks, fuel cards, fines, pool car bookings and DVSA compliance dashboards, Simplifi gives your team the tools to improve control, reduce administration and support safer, more compliant fleet operations.

Book a demo Speak to our team

Chosen by organisations who take compliance seriously